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RFP

Architectural/Engineering Design Services for a New Parking Structure 1

The Urban Redevelopment Authority of Pittsburgh (URA) is soliciting proposals for a Professional Design Consultant (Consultant) team to design a new above ground parking structure along Technology Drive in the Pittsburgh Technology Center (the Parking Structure).

Current development plans consist of an above ground Parking Structure to be constructed on a portion of Parcel No. 7 along Technology Drive at Second Avenue. Pursuant to an agreement between the URA and Hitachi Rail STS USA, Inc. (Hitachi), Parcel No. 7 will be subdivided in a manner consistent with the draft subdivision plan attached as Exhibit “A.” Hitachi will retain ownership of the currently existing parking garage (referenced as 5-Story Concrete Parking Garage on Exhibit “A”) that is located on Parcel No. 7A as shown on Exhibit “A,” and the Parking Structure will be constructed on Parcel No. 7B (to be owned by the URA). The Parking Structure will front Technology Drive. Note that it is likely that the subdivision plan attached as Exhibit “A” will be revised to accommodate the spatial needs of the proposed Parking Structure and the URA. A sketch of the full URA parcel available for Parking Structure construction is attached as Exhibit “B.” The Utility Record Drawing is attached as Exhibit “C”, additional record plans are available upon request. The required number of parking spaces and stories will be determined by a demand study performed by the Consultant. The first story of the Parking Structure is intended to be designed to accommodate Hitachi’s current surface parking on Parcel No. 7B, with a 10-foot high deck. Design coordination with Hitachi will be required.

The overall development plan, as well as the design guidelines for the Parking Structure, are an ongoing progression, but must be consistent with other elements of the Pittsburgh Technology Center development and the guidelines of the current SP-5 Zoning and Preliminary Land Development Plan (click here to access the PLDP) for Pittsburgh Technology Center. The design guidelines will need to be established based upon the schematic design provided to the URA by the selected Consultant and will include the approximate size, layout of the garage, site layout, facade treatments, access, control, and security. Alterations to the right-of-way and/or cart way may also be required.

The Consultant should expect to work with a varied team of professionals and outside agencies during the design process. The Consultant will be required to attend the Pittsburgh Technology Center Association’s November 2019 Briefing (date and location TBD). It is anticipated that a Construction Manager will be retained separately by the URA to assist in the construction of the Parking Structure.

Thursday, August 29, 2019
Friday, September 27, 2019 at Noon ET

Contact Information

McGarry Luginski
Project Engineer

Resources & Addendums

Introduction

The Urban Redevelopment Authority of Pittsburgh (URA) is soliciting proposals for a Professional Design Consultant (Consultant) team to design a new above ground parking structure along Technology Drive in the Pittsburgh Technology Center (the Parking Structure).

Current development plans consist of an above ground Parking Structure to be constructed on a portion of Parcel No. 7 along Technology Drive at Second Avenue. Pursuant to an agreement between the URA and Hitachi Rail STS USA, Inc. (Hitachi), Parcel No. 7 will be subdivided in a manner consistent with the draft subdivision plan attached as Exhibit “A.” Hitachi will retain ownership of the currently existing parking garage (referenced as 5-Story Concrete Parking Garage on Exhibit “A”) that is located on Parcel No. 7A as shown on Exhibit “A,” and the Parking Structure will be constructed on Parcel No. 7B (to be owned by the URA). The Parking Structure will front Technology Drive. Note that it is likely that the subdivision plan attached as Exhibit “A” will be revised to accommodate the spatial needs of the proposed Parking Structure and the URA. A sketch of the full URA parcel available for Parking Structure construction is attached as Exhibit “B.” The Utility Record Drawing is attached as Exhibit “C”, additional record plans are available upon request. The required number of parking spaces and stories will be determined by a demand study performed by the Consultant. The first story of the Parking Structure is intended to be designed to accommodate Hitachi’s current surface parking on Parcel No. 7B, with a 10-foot high deck. Design coordination with Hitachi will be required.

The overall development plan, as well as the design guidelines for the Parking Structure, are an ongoing progression, but must be consistent with other elements of the Pittsburgh Technology Center development and the guidelines of the current SP-5 Zoning and Preliminary Land Development Plan (click here to access the PLDP) for Pittsburgh Technology Center. The design guidelines will need to be established based upon the schematic design provided to the URA by the selected Consultant and will include the approximate size, layout of the garage, site layout, facade treatments, access, control, and security. Alterations to the right-of-way and/or cart way may also be required.

The Consultant should expect to work with a varied team of professionals and outside agencies during the design process. The Consultant will be required to attend the Pittsburgh Technology Center Association’s November 2019 Briefing (date and location TBD). It is anticipated that a Construction Manager will be retained separately by the URA to assist in the construction of the Parking Structure.

The URA has adopted a goal of 18% minority participation and 7% women’s participation in its contract work and the URA wishes to achieve this level of significant MWBE participation in these contracts. To that end, majority consultants are encouraged to team with, subcontract and/or joint venture with certified minority and women-owned firms.

Scope of Services

The professional services and the corresponding fees will include professional services up to the award of construction contracts (pre-construction services); through design and financial feasibility analysis; and services during construction through completion of punchlist work, acceptance by the owner, and completion of record drawings. The Consultant will be required to provide the full range of professional services including financial feasibility analysis, traffic consulting, survey, site civil, landscaping, geotechnical and foundation engineering, structural engineering, mechanical engineering, and electrical engineering services. The Scope of Design Services requested can be generally described by the following tasks:

1. Complete a base property, utility, and topographic survey for the site. In addition to accurate topographic information, the location, depth and inverts of existing sewers and utilities is critical to the proposed Parking Structure design. 

2. Conduct a geotechnical investigation and prepare foundation recommendations to the extent that the construction and development of the Parking Structure will involve excavation of soils and/or fill materials (e.g., for installation of footers, drilling of geotechnical borings, etc.). Required sampling and laboratory analysis shall be conducted to determine if the excavated soils/materials must be managed as “hazardous waste,” “solid waste,” “regulated fill,” etc.  If the excavated soils/materials must be removed from the property, URA shall be designated as the generator of the soils/materials and URA or its designated representative shall sign and use URA’s generator identification number on any and all hazardous and non-hazardous waste manifests related to such soils/materials. 

3. Comply with any and all environmental laws, regulations and requirements applicable to the construction and development of the Parking Structure including, without limitation, (i) requirements contained in the Consent Order and Agreement between the URA and the Commonwealth of Pennsylvania, Department of Environmental Resources dated July 9, 1993 and recorded in the Allegheny County Department of Real Estate at Deed Book Vol. 10184, pg. 391, as amended by the First Amendment to Consent Order and Agreement dated July 9, 1993 between the URA and the Commonwealth of Pennsylvania, Department of Environmental Protection (the “DEP”), dated October 19, 1995, and as further amended by the Second Amendment to Consent Order and Agreement dated July 9, 1993 between the URA, the DEP and PTC Lodging, LLC dated July 9, 2016 (all three together the “Consent Order”); (ii) stormwater and sediment control requirements of the Pennsylvania Clean Streams Law, 35 P.S. § 691.1 et seq., and the Dam Safety and Encroachments Act, 32 P.S. § 693.1 et seq., and applicable DEP regulations including applying for any required permits; and (iii) waste management requirements of the Pennsylvania Solid Waste Management Act, 35 P.S. § 6018.101 et seq., applicable DEP regulations and the DEP’s “Management of Fill” policy. 

4. Assess the relative merits of alternative structural systems, considering the subsurface conditions, maintenance and construction costs and the architectural features, and recommend a particular structural system.  

5. Perform a demand study to determine the required number of spaces and stories.  

6. Perform a traffic study to understand traffic circulation in the area and the flow of traffic to and from the Parking Structure.   

7. Generate a financial feasibility analysis.  

a. Generate a financial model that includes revenues, expenses, and net operating   income for the proposed Parking Structure, over a 10-year period, evidencing the ability of net operating income to cover debt service. Generate an alternative financial model based on your firm’s projections on the size of the Parking Structure.

b. Provide capital costs analysis of the proposed Parking Structure and incorporate it into a financial model.

c. Determine a cost estimate (with assumptions) for the proposed Parking Structure and debt service requirements based upon current market conditions.

d. Provide an analysis of the feasibility of the proposed Parking Structure.

e. Submit a final report and materials and participate in the presentation(s) of the final report.  

8. Perform all electrical and mechanical design to accommodate the needs of the potential user(s).  

9. The Parking Structure must be designed in accordance with all Federal, State, community and local regulations and guidelines, including Pittsburgh Department of City Planning (DCP) requirements for stormwater quality and retention.  

10. The Consultant should expect to work closely with the City of Pittsburgh Department of Mobility and Infrastructure (DOMI) and the Pittsburgh Water and Sewer Authority (PWSA). Design submission standards must be adhered to and attendance is required at Pre-Application meetings.  

11. The Consultant should expect to work very closely with DCP in order to receive City approval for the Parking Structure design. It is anticipated that the Consultant will be required to assist in preparation of drawings for a Final Land Development Plan (FLDP) to be submitted to DCP. This will include color renderings and other drawings to be submitted in addition to the Design Development (DD) drawings. Prior to the Consultant’s first meeting with DCP, the Consultant will be required to meet with the Oakland Planning and Development Corporation (OPDC), a new Registered Community Organization (RCO), as per RCO legislation (date and location TBD). 

It is anticipated that the Consultant will be required to attend (a minimum of) six (6) meetings with DCP, as follows:  

• COMMUNITY REVIEW - When Conceptual Design (CD) is complete; The Consultant is to prepare in advance of the Community Review, a colored site plan with elevations and imagery, including, but not limited to, contextual information and some information about materials.

• CONTEXTUAL DESIGN ADVISORY PANEL (CDAP) – Same deliverables required from the Consultant as in the Community Review; The meeting date will be determined by the Zoning Review staff, most likely in the same month either before or shortly after the Community Review.

• FINAL COMMUNITY REVIEW – When the DD phase is completed, usually a review near the end of the month; Provide a colored site plan with landscaping, elevations, and rendered perspective as needed, particularly context information and final materials (i.e. material palette board).

• FINAL CDAP REVIEW – When the DD phase is completed simultaneously with Final Community Review (provide the same deliverables as in Final Community Review or as otherwise requested by Zoning Staff).

• PLANNING COMMISSION BRIEFING – Pre-Agenda Briefing on Site Plan Amendment (as needed) and FLDP; This usually occurs two (2) weeks after the Final CDAP Review.  URA will internally prepare the document/application; the Consultant is to provide digital files for a colored site plan with landscaping, elevations, and rendered perspective as needed, particularly context information and final materials, including material palette board, and at least conceptual subdivision.  The Consultant shall also prepare a SMART Board presentation.

• PLANNING COMMISSION APPROVAL (Hearing and Action on Site Plan Amendment and FLDP) – Two (2) weeks after the Planning Commission Briefing; The Consultant is to provide revised deliverables and a SMART Board presentation (the Consultant should bring Presentation Boards as backup). The Consultant is to provide a subdivision signed by all parties for final signature by the Commission Chair.

12. Schematic Design and Design Development of the architecture of the Parking Structure is to be developed in coordination with the evaluation of structural systems and presented to the URA and DCP for approval at appropriate times. Detailed Cost Estimates, based on materials and systems rather than square feet costs, shall be prepared at the schematic design and design development stages, and at other times as necessary during the design process.  

13. The URA is committed to fostering, encouraging, and supporting sustainable development and green building practices to the maximum extent possible. Respondent(s) shall demonstrate how sustainable building, parking, and transportation practices can be incorporated into the design, management, and operation of the proposed Parking Structure. The final design should enable the proposed Parking Structure to obtain Parksmart Certification through Green Business Certification, Inc. (GBCI), the certifying body for LEED. The Parksmart Scorecard is attached as Exhibit “D.” 

The URA will collaborate with the successful respondent on which sustainable development measures are to be incorporated into the proposed Parking Structure design. Current assumptions are that rooftop solar canopies will be part of the final design. An example solar canopy system is attached as Exhibit “E”. Respondent(s) may include an International Parking Institute/GBCI Parksmart Advisor on their team to demonstrate expertise and familiarity with this standard.

14. Prepare an Erosion and Sedimentation Control Permit Application for the Allegheny County Conservation District.   

15. Consult with the URA to develop the criteria for control and security systems and recommend such systems.   

16. In accordance with Pennsylvania’s Separations Act, it is anticipated that four (4) separate construction contracts will be required:  general construction (site work and landscaping), structural, mechanical, and electrical. For each contract, prepare one (1) original reproducible set of mylar construction plans and specifications, to enable the URA to receive bids for construction of the parking garage. The URA will reproduce the documents for bidding.  

17. Attend the pre-bid meeting and prepare and distribute meeting minutes and prepare any required addenda.  

18. Provide professional services during construction, including limited inspection services.   The Consultant will attend bi-weekly construction meetings, review and approve shop drawings and other contractor submittals, conduct periodic inspections to assure compliance with the plans and specifications, prepare design revisions as required, and assist the URA as necessary throughout the process.  Note that the full-time inspection of the Parking Structure construction will be performed by another party, not the Parking Structure designer.  

19. Prepare a timeline schedule of anticipated major work activities contained in this RFP.  

20. Prepare record drawings of the completed construction, utilizing redline drawings prepared by the contractor and construction manager. As-built drawings shall include complete sets of both PDF and CAD electronic files as well as a set of full-scale hard copy drawings.

Proposal Requirements

1. Identify your firm’s strengths in performing the architectural/engineering and financial feasibility analysis services listed in this RFP.  

2. Provide qualifications of the staff that will be available to provide these services (please identify the Project Manager who will be the URA’s primary point of contact during the work).  

3. Provide a design schedule for the project and an anticipated timeline for construction.   

4. The URA has a long history of diversity and inclusion within all its programs and other activities. The URA encourages the full participation of minority and women business owners and professionals in this effort. The URA requires that all respondents demonstrate a good faith effort to obtain minority and women-owned business enterprise (MWBE) participation in work performed in connection with URA projects. In the form of a narrative, state as succinctly as possible your firm’s efforts to provide opportunities for MWBE firms. MWBE participation can be satisfied by:

a. Ownership/partnership of firm;

b. Use of minority or women-owned businesses as vendors for legal, printing, office supplies, travel, etc.; and

c. Subcontracting with organizations owned and controlled by minorities and/or women. If this is to be done, the name(s) of the proposed subcontracting organizations, must be clearly identified in the proposal.   

Any questions about MWBE requirements should be directed to mwbe@ura.org.

5. Indicate the MWBE status of your firm, if applicable.  

6. Submit a cost proposal that documents the hours and personnel for each of the tasks. These tasks shall include as a minimum: schematic design, design development, construction documents, and construction administration. Include cost and staff hour tables, rates, and markups used to calculate the summarized costs. Include a master spreadsheet that includes total level of effort (staff hours) for each task. The spreadsheet shall list employee name, job classification, projected hours, pay rates, overhead factors, direct costs, and profit in separate columns. Prime sub consultants/subcontractors which make up your team must also be included in the master spreadsheet.  The following shall be clearly identified in your proposal:  

  • The job classifications and direct hourly rates applied to the work tasks
  • The proposed overhead factor to be applied to the salary cost
  • The fee or percentage of profit proposed for the services
  • The reimbursable/direct costs projected, including subconsultant fees  

7. Identify examples of past projects designed by your firm that demonstrate your firm’s ability to incorporate sustainable design solutions.  

8. Complete Exhibit “F” - “Cost Summary Architectural/Engineering Design Services for a New Parking Structure”.

Pre-Proposal Meeting

A pre-proposal meeting will be held on Monday, September 16, 2019 at 10:00 a.m. ET at the proposed Parking Structure site location (adjacent to 3000 Technology Drive Pittsburgh, PA 15219).

Consultant Selection Criteria

Selection for this assignment will be made based on the following criteria:  

1. Understanding of the scope of services requested and your technical approach to creatively accomplish the tasks and your experience with similar projects  

2. The qualifications of the staff and subcontractors assigned to the project and their professional experience with similar type projects  

3. Experience of the project team in LEED/sustainable design projects and incorporation of sustainability issues in the proposal, where appropriate  

4. Organization and management of the project, including efficient staff utilization  

5. Schedule for completion of the work  

6. The MWBE narrative and the overview of the firm’s strategy toward MWBE participation  

7. The fee proposal

Proposal Submission

Three (3) copies of the proposal must be submitted.  

Proposals are to be submitted at the offices of the Urban Redevelopment Authority of Pittsburgh, to:

Martin Kaminski
Director of Engineering and Construction
Urban Redevelopment Authority of Pittsburgh
200 Ross Street, 11th Floor
Pittsburgh, PA 15219

no later than Noon ET, Friday, September 27, 2019. Proposals will not be returned.  

Any questions regarding this correspondence should be made in writing to Mr. McGarry Luginski, project engineer at mluginski@ura.org.

 

 

Legal Information

The URA shall have the right to verify the accuracy of all information submitted and to make such investigation as it deems necessary to determine the ability of the Consultant to perform the obligations in the response. The URA in its discretion reserves the right to reject any response when the available evidence or information does not satisfy the URA that the Consultant is qualified to carry out properly the obligations of the response; is a person or firm of good reputation or character for strict, complete and faithful performance of business obligations; or if the Consultant refuses to cooperate with and assist URA in the making of such investigation.

1. Inspection of Parcel:  The Consultant shall be given an opportunity to inspect the property and the title to the property.  

2. Disclaimer of Liability:  The Consultant acknowledges by submitting information and proposals to the URA that the URA does not undertake any obligations and shall have no liability with respect to this RFP, and responses thereto.  

3. Sustainability Requirements: The selected Consultant will be required to demonstrate a good faith effort to incorporate environmentally sustainable features and practices into their design.

4. The Consultant, for itself and its employees, contractors, and primary subcontractors, agrees not to discriminate against or segregate any person or group of persons on any unlawful basis.

5. The URA reserves the right to accept an offer or proposal other than the lowest offer.  

6. The URA reserves the right to negotiate with any, all, or none of the Consultants and to recommend another Consultant in the event that the originally selected Consultant defaults or fails to execute a contract.  

7. The URA shall be the sole judge as to which, if any, proposals and Consultants best meet the selection criteria. Notwithstanding anything in this RFP to the contrary, URA reserves the right to reject any or all proposals received, to waive any submission requirements contained within this RFP, and to waive any irregularities in any submitted proposal.  

8. This RFP is submitted subject to errors, omissions, and/or withdrawal without notice by the URA at any time.  

9. All proposals, including attachments, supplementary materials, addenda, etc., shall become the property of the URA and will not be returned.

10. Addenda will be posted on Public Purchase. All such addenda shall become part of the RFP documents. All Consultants shall be bound by such addenda, whether or not received by the Consultants.

11. Conflicts of Interest: Responsive firms and their team members must have no conflicts of interest with regards to any other work performed by the Consultant for the URA, the City, or any related entity.

12. RFP Compliance: All responsive firms must adhere to the instructions contained in this RFP in preparing the submitted proposal.

13. Waiver of Defects: The URA shall be the sole judge as to which Consultant best meets the selection criteria. The URA reserves the right to reject any or all qualifications submitted. The URA reserves the right to reject any proposal for failure to comply with the requirements of this RFP. The URA further reserves the right, in its sole discretion, to waive any such defect(s) or failure(s). Submission of a response indicates acceptance by the firm of the conditions contained in this RFP.  

14. Nondiscrimination: Each responsive firm agrees not to discriminate, whether in employment, contracting or otherwise, in violation of any federal, state, or local law and/or on the basis of sexual orientation, gender identity and/or gender expression.

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